EXTRAORDINARY EVENTS

GROWN UP GAME NIGHT

OVERVIEW

description

The new year has begun and it’s time to have some serious, adult fun!  The grown ups sometimes need their own events and they are sure to love your Grown Up Game Night!  The supplies and expense will be comprised of a several pieces of paper (to print game components on), potentially a venue (although your home would likely be perfect for this type of event), a few small household items and whatever food and beverages you want to provide.  You can keep costs down even further by hosting a pot luck!

Extraordinary Events Tip

Think about the number of guests you can comfortably host in your chosen venue and then invite 2-3 times that number.

Each game works best with 8-12 players.  If you have more than that, you may want to have more than one game going at any given time, split up into extra teams, or have other activities they may enjoy participating in outside the game that is taking place.

WHAT TO ASK

  • When selecting your venue consider the following:
    • You will want a decent sized open space for guests to move around in while they are playing.  This can be a living room if there is ample space in the center of the room.
    • Things to consider when selecting your venue:
      • Do you have a good dedicated space to serve refreshments away from the game area?
      • Do you have ample seating for guests who are playing and those that may not be involved in a game at any given time?
      • I would suggest a two hour evening event with some buffer time before-hand for guests to arrive and mingle before the games begin.
      • How many people can you comfortably host? (see tip above)
      • Do they allow photo and video?
      • Can you bring in outside food and beverages? (ask about alcohol if you want to provide it or allow guests to bring it)
      • Are there any parking restrictions?  Is parking free?  Where do they recommend parking?
      • What is their cancellation policy?
      • Are there any restrictions other than those you have already discussed?  (See below, also)
    • Holding this event in your home may be simpler than coordinating with a venue.
      • Consider hiring a caterer or hosting a potluck.
      • Consider bringing someone in to help you clean your home.

Extraordinary Events Tip

Want to make it a potluck?  It can be easy!

Sign up at signupgenius.com, verify your account (check your spam filter if you don’t see the email come in) and then Create A Sign Up.  Signupgenius walks you through the rest.

You can select the title for the items you are requesting (i.e., paper plates, appetizer, side dish, protein, dessert, wine) and the total quantity of each of these you need.  You’ll invite your guests via email to visit the website where they will choose a category you have requested, if there is still a need and record what they plan to bring.

MAXIMIZE THE IMPACT!

There are many things you can do to make your event more memorable and increase the likelihood they will talk about your event and share it on their social media feeds.

  • Create some fun give away bags.  Consider including their own set of game rules and items needed to play those games, including a wooden spoon (if you intent to play “The Wooden Spoon” game), some wrapped candy or home baked cookies, or a package of popcorn. 
  • Use an Ice Breaker Game to get people mingling and talking when they first arrive before you begin the structured game play.
  • Provide everyone something cute or cheesy to put on for the evening such as a headband, hat, wig or funny glasses.
  • Consider providing name tags to make people feel more comfortable and so you can learn the names of guests you don’t already know.
  • If you really want to get clever, host a themed party and ask your guests to dress up!  This is more work and requires some additional customization on the emails and call scripts, however if you have the time and enjoy hosting this can be a lot of fun.

Extraordinary Events Tip

If you want to add people to your database, you can ask your clients to bring other grown ups they know who could use a night of laughter.  Consider providing a prize for a drawing and encourage each guest to enter to win with their contact information.

BEFORE THE EVENT

  • View detailed instructions complete with timelines in the Database Gold Resource Guide Module 11
  • Utilize your resources
    • Print or save your checklist
    • Use the following email templates and call scripts to encourage people to attend, remind them and prepare them to arrive…

EMAIL TEMPLATES

1 MONTH PRIOR

SUBJECT: You’re Invited

Inviting just past clients and immediate family:

The holiday season and all the additional obligations that come with it are behind us!  If you’re like me, you may be experiencing the post-holiday doldrums.  It’s time to turn that frown upside down!!

You and an adult guest are encouraged to join me for an evening of light-hearted fun, good natured competition and a lot of laughter at my Grown Up Game Night!

Light hors d’oeuvres and non-alcoholic beverages will be provided.  Feel free to bring your favorite alcoholic beverage or something to share.  [adjust verbiage to fit what you’re providing at your event].

Date & Time: [date & time]
Location: [enter location]
Address: [enter address]
Hosted By: [your name and/or company]

[signature line]

Inviting past clients and their extended family & friends

The holiday season and all the additional obligations that come with it are behind us!  If you’re like me, you may be experiencing the post-holiday doldrums.  It’s time to turn that frown upside down!!

I invite you to round up your friends and extended family and join me for an evening of light-hearted fun, good natured competition and a lot of laughter at my Grown Up Game Night!

Light hors d’oeuvres and non-alcoholic beverages will be provided.  Feel free to bring your favorite alcoholic beverage or something to share.  [adjust verbiage to fit what you’re providing at your event].

Date & Time: [date & time]
Location: [enter location]
Address: [enter address]
Hosted By: [your name and/or company]

[signature line]

CALL SCRIPTS

Follow Up on Invitation

Call Script

Hi, [name].  This is [your name] with [your company].  How have you been?

(listen for pain and pleasure)

I recently sent you an invitation to my upcoming Client Appreciation Event, a Grown Up Game Night.  I would love it if you’re able to join us. Did you see the invitation?

We will be playing some really fun group participation games, socializing and enjoying some great food.

Shall I RSVP for you?  Will anyone be joining you?

Voicemail Message

Hi, [name].  This is [your name] with [your company]. I recently sent you an invitation to my upcoming Client Appreciation Event, a Grown Up Game Night.

I would love it if you’re able to join us. We will be playing some really fun group participation games, socializing and enjoying some great food.

I wanted to find out if you’ll be able to attend and if so, who you may be bringing with you.  If you are able to make it, simply reference the email I sent or give me a call back. I hope to see you there!

EMAIL TEMPLATES

2 WEEKS PRIOR

SUBJECT: Re: You’re Invited

Inviting just past clients and immediate family:

Hello!

You may have missed my last email and I’m hoping you’ll come to my next event!

The new year has begun and it’s time to have some serious, adult fun!

You and an adult guest are encouraged to join me for an evening of light-hearted fun, good natured competition and a lot of laughter at my Grown Up Game Night!

Light hors d’oeuvres and non-alcoholic beverages will be provided.  Feel free to bring your favorite alcoholic beverage or something to share.  [adjust verbiage to fit what you’re providing at your event].

Date & Time: [date & time]
Location: [enter location]
Address: [enter address]
Hosted By: [your name and/or company]

[signature line]

Date & Time: [date & time]
Location: [enter location]
Address: [enter address]
Hosted By: [your name and/or company]

[signature line]

Inviting past clients and their extended family & friends

Hello!

You may have missed my last email and I’m hoping you’ll come to my next event!

The new year has begun and it’s time to have some serious, adult fun!

I invite you to round up your friends and extended family and join me for an evening of light-hearted fun, good natured competition and a lot of laughter at my Grown Up Game Night!

Light hors d’oeuvres and non-alcoholic beverages will be provided.  Feel free to bring your favorite alcoholic beverage or something to share.  [adjust verbiage to fit what you’re providing at your event].

Date & Time: [date & time]
Location: [enter location]
Address: [enter address]
Hosted By: [your name and/or company]

[signature line]

EMAIL TEMPLATES

1 WEEK PRIOR - All invitees

SUBJECT: Are you Up for a Grown Up Game Night?

Hello!

I need final RSVP’s for my Grown Up Game Night event NO LATER THAN TOMORROW @ 5PM. If you are on the fence about attending, please come

I would love to see you, and you and your guest(s) are going to have a blast!  I have space left for you and hope you decide to join us.

RSVP’s will close TOMORROW at 5PM, so please let me know either way if you can make it by responding to my invitation or by giving me a call.  I really hope to see you there!

[signature line]

2 DAYS PRIOR - RSVP'd guests ONLY

SUBJECT: Grown Up Game Night Event Details (just 2 days away!)

I am really looking forward to seeing you at my Grown Up Game Night on [day, date and time]!  I wanted to share some important details with you so please review this email in its entirety.

Parking is free and is available in the street in front of my house and you’re also welcome to park in my driveway.  I’ll be providing some snacks and non-alcoholic beverages.  Feel free to bring your favorite alcoholic beverage or something to share.  [adjust verbiage to fit venue details and what you’re providing at your event].

We will mingle for a bit as everyone is arriving and then the formal game play and friendly competition will begin!

I’m excited see you soon!

[signature line]

P.S. Here are the event details for your convenience:
Date & Time: [date & time]
Location: [enter location]
Address: [enter address]
Hosted By: [your name and/or company]

DURING THE EVENT

Engage with your guests.

  • Personally greet them as they come in.
  • Give them a name tag if you’re using them.
  • Encourage them to sign in or complete a prize drawing form (if you provided a prize).
  • Let them choose a fun item to wear if you opted to do that.
  • If you are playing an Ice Breaker Game, you can explain this to the guests as they come in!  Providing an Ice Breaker Game will get the energy up and put people in a playful mood.
  • Share any other details with them i.e., where to put any beverages they brought, where they can put their belongings, where refreshments are located, and where the restroom is.  Better yet, recruit someone else to do this such as an adult child, your spouse or another guest you’re close to.
  • Ask them for your objective (You’re Important to Me sheet, Testimonial, etc).
  • Smile and connect with your people and their guests!
When it’s time for the games to begin, you’re in charge of making sure your guests stay engaged and that they are all having fun playing the games.  You will likely not be a game player, rather a facilitator.
  • Gather your guests together and ask them for some feedback on the Ice Breaker Game (if you played one).
  • Then let them know it’s time to begin the structured game play.
  • Ask for a show of hands if anyone is not planning to play this round.
  • Announce the name of the first game and a have them split up into teams, if required.
  • Hand out any required game accessories such as paper that clues are written on.
  •  Facilitate the game play and encourage everyone who is playing.

THE games

the wooden spoon

In this game, players will have to try to be the first to pick out “which one doesn’t belong” from a list of words in a given category.  Get it right, keep going, get it wrong, you’re out!

HOW DO YOU "DOO"

Teams will compete to try and get their team to guess a song by only singing the word “doo.”  You might think this game sounds easy but it’s not so easy when you’re on the spot!

DROP A HINT

The basic idea of this game is that one person guesses while the other three people work together to get their teammate to guess a word, each person saying only one word at a time.

AFTER THE EVENT

  • Take a breath and pat yourself on the back.  You successfully pulled off an event!
  • Don’t forget to follow up…even if they didn’t attend using the following call scripts:

CALL SCRIPTS

ATTENDED Call Script

Hi, [name].  This is [your name] with [your company].  I really appreciate you attending my Grown Up Game Night.

I wanted to follow up and see if there is anything I can do for you. Is there anyone you think I should talk to who may need my services?

Thank you, again. I hope you are able to attend my next event.  I will be sure to let you know when it is scheduled.

ATTENDED Voicemail Message

Hi, [name].  This is [your name] with [your company].  I really appreciate you attending my Grown Up Game Night.

I wanted to follow up and see if there is anything I can do for you and find out if there anyone you think I should talk to about selling or buying a home.  If so, please give me a quick call back.

Thank you, again. I hope you’re able to attend my next event.  I will be sure to let you know when it is scheduled.

RSVP but did NOT Attend Call Script

Hi, [name].  This is [your name] with [your company].  I missed seeing you at my my Grown Up Game Night event and I am calling to check in and make sure everything is okay?

(listen for pain and pleasure)

Is there anything I can do for you? Is there anyone you think I should talk to who may need my services?

I hope you are able to attend my next event.  I will be sure to let you know when it is scheduled.

RSVP but did NOT Attend Voicemail Message

Hi, [name].  This is [your name] with [your company].  I am calling to check in and make sure everything is okay.  I missed seeing you at my my Grown Up Game Night event. Please just give me a quick call back when you get a moment.

If we don’t connect, I hope you are able to attend my next event.  I will be sure to let you know when it is scheduled.

Please just give me a quick call back when you get a moment.

If we don’t connect, I hope you are able to attend my next event.  I will be sure to let you know when it is scheduled.

As always, I want to be of continued service to you and I also appreciate you keeping me in mind for anyone you know who could benefit from my services.  If I can help you or anyone you know, please let me know.